1
2
3
4 CONSTITUTION OF THE
5 AMERICAN ASSOCIATION OF DENTAL BOARDS
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7
8 PREAMBLE
9
10 We, the members of the American Association of Dental Boards, in conformity with the Charter
11 granted September the 10th, 1896, at Washington, D.C., and renewed in 1944, and in order to
12 encourage the highest standards of dental education, and to promote a higher and more uniform
13 standard of qualifications for dental practitioners and uniformity of methods in the conduct,
14 operation and workings of the dental examining boards, and uniformity in the legislation in the
15 several states, do ordain and establish this Constitution and Bylaws, for the government of the
16 American Association of Dental Boards.
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18
19 CONSTITUTION
20
21
22 Article I - Name
23
24 The name of this organization shall be the American Association of Dental Boards, hereinafter
25 referred to as "the Association" or "this Association."
26
27
28 Article II - Objectives
29
30 The objectives of this Association shall be:
31
32 Section 10. To promote the undergraduate and continuing education of dentists and the
33 auxiliary groups who have as their purpose, optimum dentistry as an aid to the health and
34 welfare of the public.
35
36 Section 20. To assist all Member Agencies in continually improving methods of testing and
37 evaluating candidates for licensure, insuring the level of dental standards will be constantly and
38 uniformly raised.
39
40 Section 30. To encourage further study and discussion of the needs and problems of dental
41 education and licensure.
42
43
44 Section 40. To provide counsel and guidance to Member Agencies in amending, revising, and
45 enforcing the dental practice acts of each state in the interest of the public welfare.
46
47
48 Article III – Dissolution.
49 If this Association shall be dissolved at any time, no part of its funds or property shall be
50 distributed to, or among its members, but, after payment of all indebtedness of the Association,
51 its surplus funds and properties shall be used for dental education and dental research in such
52 manner as the then governing body of the Association may determine.
53
54
55 Article IV - Membership
56 The membership of the Association shall be divided into eleven classes: Member Agencies;
57 Specialty Board Member; Specialty Board Examiners; Active Members; Individual Active
58 Members; Life Members; Affiliate Members; Associate Members; Disabled/Retired Members;
59 Educator Members and Honorary Members. Membership classification shall be as defined in
60 Chapter I of the Bylaws.
61
62
63 Article V - Governance
64
65 Section 10. Legislative Body. The legislative and governing body of this Association shall be
66 the General Assembly, as provided in Chapter III of the Bylaws.
67
68 Section 20. Administrative Body. The administrative body of this Association shall be the
69 Executive Council, referred to as "the Council" or "this Council", as provided in Chapter IV of
70 the Bylaws.
71
72
73 Article VI - Officers
74
75 Section 10. Elected Officers. The elected officers of this Association shall be the President,
76 President-Elect, 1st, 2nd, 3rd Vice-Presidents, Member-at-Large, Administrator Member, and
77 Public Member, each of whom shall be elected as provided in Chapter V of the Bylaws.
78
79 Section 20. Appointed Officers. The appointed officers of this Association shall be the
80 Executive Director and the Editor, both of whom shall be appointed by the Executive Council as
81 provided in Chapter VI of the Bylaws.
82
83
84 Article VII - Central Office
85
86 The registered office of this Association shall be known as the Central Office and shall be
87 located in such city as shall be determined by the Executive Council. Branch offices of this
88 Association may be established in such localities and at such times as are deemed necessary by
89 the Executive Council.
90
91
92
93 Article VIII - Meetings and Quorum
94
95 Section 10. Meetings. The Association shall hold an Annual Meeting and such other meetings
96 as may be designated by the Executive Council. Special meetings may be held as provided in
97 Chapter IV, Section 30, Sub-Section (L) of the Bylaws.
98
99 Section 20. Quorum. Members, with voting privileges, from a majority of the Member
100 Agencies shall constitute a quorum for the transaction of business at any meeting of the
101 Association.
102
103
104 Article IX - Seal
105
106 This Association shall have a seal for the purpose of authenticating official documents of the
107 Association. The seal may be broken, changed, or renewed at the pleasure of the Association.
108
109
110 Article X - Amendments
111
112
113 This Constitution may be amended by a two-thirds vote of the Active Members, Individual
114 Active Members, and Life Members present at the Annual Meeting, provided that copies of the
115 proposed amendment shall have been presented in writing to the members of the Association at
116 least thirty (30) days prior to the meeting.
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138
139 BYLAWS
140 OF THE
141 AMERICAN ASSOCIATION OF DENTAL BOARDS
142
143 Chapter I - Membership
144
145
146 Section 10. A Member Agency is a board of dentistry of any state, district, dependency or
147 province of Canada that chooses to belong and pays dues to this Association.
148
149 Section 20. A Specialty Board Member is a specialty board recognized by the American Dental
150 Association (ADA) that chooses to belong and pays dues to this Association.
151
152 Section 30. An Active Member is a person who serves on or is an administrator or board
153 attorney of a Member Agency and chooses to belong and pays dues to this Association.
154
155 Section 40. An Individual Active Member is a person who was an Active Member, no longer
156 serves on a Member Agency and chooses to belong and pays dues to this Association.
157
158 Section 50. A Life Member is a person who fulfills one of the following:
159
160 A. The person has served as President of this Association.
161 B. The person has served two two-year terms as Member-at-Large of this Association.
162 C. The person has maintained membership in this Association in some combination of Active
163 and Individual Active membership categories for at least ten consecutive years
164 immediately before applying for life membership and has reached the age of 65 by January
165 1, 1993, after which time a candidate for Life Membership will need to have reached the
166 age of 70.
167 D. The person shall have maintained some combination of Active and/or Individual Active
168 Membership for at least six consecutive years, and who shall pay a fee that the Executive
169 Council shall have the authority to set consistent with the fiscal health of the Association.
170
171 Section 60. An Affiliate Member is a person who is employed as an administrator or
172 psychometrician by a Member Agency, a regional organization composed of Member agencies,
173 or an allied dental testing agency and who does not qualify for Active, Individual Active or Life
174 Membership.
175
176 Section 70. An Associate Member is a person who is employed to examine on behalf of dental
177 boards such as a proctor, monitor or auxiliary or is an examiner for a specialty board recognized
178 by the American Dental Association (ADA), or is employed as an administrator by a Specialty
179 Board Member.
180
181 Section 80. An Educator Member is a person who serves as a full or part-time faculty member
182 of a school or program accredited by the Commission on Dental Accreditation and who does not
183 qualify for Active, Individual Active, Associate or Affiliate Membership.
184
185
186 Section 90. An Honorary Member is a person who is recognized by the membership for having
187 performed meritorious service to this Association or to dentistry. The Executive Council may
188 nominate a person to this membership for any felicitous reason.
189
190 Section 100. A Disabled/Retired Member is a person who has maintained membership in the
191 Association in some combination of Active or Individual Active Membership for at least ten
192 consecutive years, has retired due to a physical disability, and has applied for recognition as a
193 Disabled/Retired Member.
194
195 Section 110. An Associate Life Member is a person who fulfills one of the following:
196
197 A. The person has maintained membership in this Association in some combination of
198 membership categories for at least ten (10) consecutive years immediately before
199 applying for life membership and has reached the age of 70.
200 B. The person shall have maintained some combination of membership categories for at least
201 six consecutive years, and who shall pay a fee that the Executive Council shall have the
202 authority to set consistent with the fiscal health of the Association.
203
204 Section 120. An Educator Life Member is a person who fulfills one of the following:
205
206 A. The person has maintained membership in this Association in some combination of
207 membership categories for at least ten (10) consecutive years immediately before
208 applying for life membership and has reached the age of 70.
209 B. The person shall have maintained some combination of membership categories for at least
210 six consecutive years, and who shall pay a fee that the Executive Council shall have the
211 authority to set consistent with the fiscal health of the Association.
212
213
214 Chapter II - Membership Privileges
215
216 Section 10. Active, Individual Active and Life Members shall enjoy all rights and privileges of
217 this Association.
218
219 Section 20. Affiliate, Associate, Disabled/Retired, Educator, Specialty Board Examiners, and
220 Honorary Members shall enjoy all rights and privileges of this Association except those of
221 voting and holding office.
222
223 Chapter III - General Assembly
224
225 Section 10. Composition. The General Assembly of this Association shall be members with
226 voting privileges present at any Annual or other business meeting of the Association for which
227 they are properly registered.
228
229
230
231
232 Section 20. Powers. The General Assembly shall:
233
234 A. Possess the legislative powers of this Association.
235 B. Determine the policies which govern this Association.
236 C. Have power to enact, amend and repeal the Constitution and/or Bylaws of this Association.
237 D. Elect Honorary Members of this Association.
238 E. Approve all memorials and resolutions in the name of this Association.
239
240
241 Section 30. Duties. The General Assembly shall:
242
243 A. Elect the elected officers of the Association.
244 B. Elect Association representatives to serve on the ADA Council on Dental Education and
245 Licensure, the Commission on Dental Accreditation, on the Appeals Board of the ADA
246 Commission on Dental Accreditation, and on the ADA Joint Commission on National
247 Dental Examinations.
248 C. Adopt an annual budget for the Association.
249
250
251 Chapter IV - Executive Council
252
253
254 Section 10. Composition. The Executive Council:
255
256 A. The voting membership of the Executive Council shall consist of the President,
257 President-Elect, the three (3) Vice-Presidents and a Member-at-Large. Four (4) voting
258 members of the Executive Council shall constitute a quorum for the transaction of any
259 business.
260 B. The Editor of the American Association of Dental Boards shall be an advisory member of
261 the Executive Council.
262 C. An Administrator Member nominated by the American Association of Dental
263 Administrators and elected by the General Assembly shall be an advisory member of the
264 Executive Council.
265 D. A public member nominated by the state boards and recommended by the Executive
266 Council shall be an advisory member of the Executive Council.
267
268 Section 20. Powers. The Executive Council shall:
269
270 A. Be the administrative body of the Association, vested with full power to conduct all
271 business of the Association, subject to the Constitution and Bylaws.
272 B. Have the power to establish rules and regulations consistent with these Bylaws, to govern
273 its organization, procedures and conduct.
274 C. Have the power to establish ad interim policies when the General Assembly is not in
275 session and when such policies are essential to the management of the Association.
276 D. Have the power, through a majority vote and with notification to the President or
277 Executive Director, to call special meetings of the Executive Council.
278 Section 30. Duties. The Executive Council shall:
279
280 A. Provide for the maintenance and supervision of the Central Office and all property or
281 offices owned or operated by the Association.
282 B. Appoint qualified persons to the offices of Executive Director and Editor, determine the
283 extent of their duties, regulate the operation of their offices, determine their compensation
284 and have full control of all other matters pertaining to their offices.
285 C. Conduct, annually, an evaluation of the Executive Director, utilizing an acceptable
286 procedure based upon job specifications established for the position. The Executive
287 Council shall meet with the Executive Director to discuss the evaluation.
288 D. Determine the time and place for the convening of the Annual Meeting and any other
289 meetings of the General Assembly.
290 E. Determine meeting registration fees for members and non-members of the Association.
291 The Executive Council may, at its discretion, waive meeting registration fees for invited
292 guests.
293 F. Approve the program for meetings of the General Assembly.
294 G. Review applications for membership and present them, with recommendations for action,
295 to the General Assembly.
296 H. Render reports of its actions to the Association at each Annual Meeting.
297 I. Submit to the General Assembly, for approval, an annual budget.
298 J. Convene prior to the Annual Meeting of the General Assembly and, as needed, between
299 Annual Meetings. Meetings of the Executive Council shall be at times and places
300 designated by the President. Such meetings shall be open to members of the Association,
301 and, with the consent of the Executive Council, any member may be heard on matters
302 under consideration.
303 K. Review reports of representatives and committees before such reports are presented to the
304 General Assembly. The Executive Council may, at its discretion, comment on any report
305 that it reviews.
306 L. Call special meetings of the Association at its discretion, or upon receipt of a petition from
307 ten or more Member Agencies. A notice containing the purpose for a special meeting, plus
308 location and time, shall be mailed to all members at least thirty (30) days prior to said
309 meeting.
310 M. Nominate, to the General Assembly, candidates for Honorary Membership.
311 N. Designate, if able, a member of the Association as the "AADB Citizen of the Year" from
312 nominees recommended by the Award Selection Committee.
313 O. Appoint a Membership Committee to retain current members and to recruit new members.
314 It shall develop written material to be sent to all prospective members as well as form
315 letters for responding to frequently asked questions. It shall also maintain contact with
316 each state board's and regional testing agency's appointed AADB liaison person.
317 P. Have the ability to remove any representative to another dental group if they conclude with
318 just cause, that the representative is either unwilling or unable to fulfill the duties and
319 responsibilities expected of that position.
320 Q. Set fees, consistent with the fiscal health of the Association, for life membership under
321 Chapter I, Section 40, C and D.
322
323
324 Chapter V - Elected Officers
325
326 Section 10. Number and Title. Elected officers of this Association shall be eight (8) in
327 number: President, President-Elect, 1st, 2nd, 3rd Vice-Presidents, Member-at-Large,
328 Administrator member, and public member.
329
330 Section 20. Eligibility. Only Active, Individual Active and Life Members shall be eligible to
331 serve as elected officers.
332
333 Section 30. Nominations. Nominations for President-Elect, 1st, 2nd, and 3rd Vice-Presidents
334 shall be presented by the Nominating Committee and the nominations for the Member-at-Large
335 and public member shall be from the floor of the General Assembly at the second meeting of the
336 Annual Session. Nominations for the administrator member shall come from the American
337 Association of Dental Administrators. Additional nominations from the floor shall be accepted.
338
339 Section 40. Elections. The elected officers shall be elected by the General Assembly at the last
340 session of an Annual Session. If there is more than one nomination for any office, election shall
341 be by secret ballot. The candidate receiving the majority of the votes shall be declared the
342 elected officer.
343
344 Section 50. Tenure of Office. The elected officers (other than the Member-at-Large and the
345 public member) shall serve for a term of one (1) year or until their successors are elected and
346 installed. No elected officer shall serve more than five (5) consecutive terms as an elected
347 officer. No one in the office of 1st, 2nd or 3rd Vice-President may remain in that office for more
348 than one year. The Member-at-Large  shall serve no more than two (2) two year terms
349 and the public member shall serve no more than two (2) one-year terms.
350
351 Section 60. Installation. The elected officers shall be installed at the close of the Annual
352 Meeting of the General Assembly. The President-Elect shall be installed as President at the next
353 Annual Meeting following election. The new officers shall be installed by the retiring President
354 or by some other person whom the retiring President designates.
355
356 Section 70. Distribution. The President-Elect and the three Vice-Presidents shall be from the
357 East, West, North and South; one being elected from each of these four sections. The Member358
at-Large shall be elected from the floor of the General Assembly. The sections include the
359 States, the District of Columbia, Puerto Rico, the Virgin Islands and are divided as follows:
360
361 East West North South
362 Connecticut Alaska Illinois Alabama
363 Delaware Arizona Indiana Arkansas
364 District of Columbia California Iowa Florida
365 Maine Colorado Kansas Georgia
366 Maryland Hawaii Michigan Kentucky
367 Massachusetts Idaho Minnesota Louisiana
368 New Hampshire Montana Missouri Mississippi
369 New Jersey Nevada Nebraska North Carolina
370 New York New Mexico North Dakota Puerto Rico
371 Pennsylvania Oregon Ohio South Carolina
372 Rhode Island Utah Oklahoma Tennessee
373 Vermont Washington South Dakota Texas
374 West Virginia Wyoming Wisconsin Virginia
375 Virgin Islands
376
377 Section 80. Duties.
378
379 A. President. The President shall:
380
381 a. Preside at all meetings of the General Assembly and the Executive Council
382 preserving order and decorum and enforcing rules of the Association.
383 b. Have watchful supervision over the Association.
384 c. Serve as an ex-officio member of all committees.
385 d. Call special meetings of the General Assembly as provided for in these Bylaws.
386 e. Call meetings of the Executive Council as needed or upon the request of the majority
387 of members.
388 f. Appoint all committees, subject to approval of the Executive Council, unless
389 otherwise provided in these Bylaws.
390 g. Deliver an address to the General Assembly at the Annual Meeting.
391 h. Cast the deciding vote in case of tie in either the General Assembly or Executive
392 Council.
393 i. Serve, or designate a qualified member to serve, as the official representative of the
394 Association in contacts with governmental, civic, business and professional
395 organizations.
396 j. Enter into contracts in the name of the Association, upon authorization by the
397 Executive Council. At least one other officer must also sign any contract.
398 k. Perform such other duties as custom and parliamentary procedure require.
399 l. Appoint, with the consent of the Executive Council, a replacement representative to
400 another group to fulfill the remainder of that term, from which a representative has
401 been removed.
402 m. Appoint a Parliamentarian.
403 n. Serve as the Association representative on the Board of Directors of the American
404 Board of Dental Examiners or assist the Executive Council in approving a designee
405 to serve as this representative.
406
407 B. President-Elect. The President-Elect shall:
408
409 a. Serve on the Executive Council and as an ex-officio member of all committees.
410 b. Assist the President at the President's request.
411 c. Advance to the office of President should that office become vacant between Annual
412 Meetings.
413 d. Be installed as President at the next Annual Meeting following his election.
414
415
416 C. Vice-President. From highest to lowest, Vice-Presidents rank in the following order: 1st,
417 2nd and 3rd. Duties for Vice-Presidents follow:
418
419 a. Vice-Presidents shall serve as members of the Executive Council.
420 b. Vice-Presidents shall assist the President at the President's request.
421 c. If vacancy occurs in the office of President-Elect between Annual Meetings, such
422 vacancy shall be filled by the ranking Vice-President.
423 d. If vacancy occurs in the office of 1st or 2nd Vice-President between Annual
424 Meetings, such vacancy shall be filled by the next ranking Vice-President.
425 e. If vacancy occurs in the office of the 3rd Vice-President between Annual Meetings,
426 the President shall appoint a nominating committee from the Section no longer
427 represented by a Vice-President or President-Elect and charge this committee with
428 identifying three candidates from its Section. The President, with the approval of the
429 Executive Council, shall select one of the three candidates to fill the office of 3rd
430 Vice President.
431
432 D. Member-at-Large. The Member-at-Large shall:
433
434 a. Be a dental hygienist.
435 b. Serve as a member of the Program Committee.
436 c. Serve as a member of the Membership Committee.
437 d. If vacancy occurs in the unexpired office of the Member-at-Large
438 between Annual Meetings, the President shall request the Nominating
439 Committee to identify three candidates. The President, with the approval
440 of the Executive Council, shall select one of the three candidates to fill
441 the office of Member-at-Large.
442 e. Not ascend to the other offices on the Executive Council by virtue of
443 being Member-at-Large.
444
445 E. Administrator Member.
446
447 Section 10. Number and Title. One (1) administrator shall be elected as the Administrator
448 Member to serve as an advisor to the Executive Council.
449
450 Section 20. Eligibility. Only a dues paying member of both the American Association of
451 Dental Administrators and the American Association of Dental Boards shall be eligible to serve
452 as the Administrator Member.
453
454 Section 30. Nomination. The nomination of the Administrator Member shall come from the
455 American Association of Dental Administrators. Additional nominations from the floor shall be
456 accepted provided that any additional nominee is deemed to be both a member of the American
457 Association of Dental Administrators and the American Association of Dental Boards.
458
459
460
461
462 Section 40. Election. The Administrator Member shall be elected by the General Assembly at
463 the last session of an Annual Session. If there is more than one nomination, election shall be by
464 secret ballot. The candidate receiving the majority of the votes shall be declared the
465 Administrator Member.
466
467 Section 50. Tenure of Office. The Administrator Member shall serve for a term of one (1) year
468 or until his or her successor is elected and installed.
469
470 Section 60. Installation. The Administrator Member shall be installed at the close of the
471 Annual Meeting of the General Assembly.
472
473 Section 70. Duties. The Administrator Member shall:
474
475 A. Serve as a member of the Program Committee.
476 B. Serve as a member of the Membership Committee.
477 C. Serve as a member of the Sponsor Committee.
478 D. Serve as Chair of the Administrators’ Committee.
479 E. If vacancy occurs in the unexpired term of the Administrator Member between
480 Annual Meetings, the President shall appoint, after consultation with the
481 President of the American Association of Dental Administrators and with the
482 consent of the Executive Council, an administrator to serve the unexpired term
483 of the Administrator Member.
484
485 F. Public Member
486
487 Section 10. Number and Title. One (1) board public member shall be elected as the Public
488 Member to serve as an advisor without vote to the Executive Council.
489
490 Section 20. Eligibility, Only a dues paying public member of the American Association of
491 Dental Boards shall be eligible to serve as the Public Member.
492
493 Section 30. Nomination. The nomination process for an advisory public member to the
494 Executive Council shall be: nominations from state boards for past and present public members;
495 CVs or biographies to be forwarded to the Executive Council forty-five days before the Annual
496 Meeting; Executive Council shall review and forward its recommendation to the General
497 Assembly; and nominations for public members from the floor shall be allowed but must have
498 been prequalified as were the other applicants.
499
500 Section 40. Election. The Public Member shall be elected by the General Assembly at the last
501 session of an Annual Meeting. If there is more than one nomination, election shall be by secret
502 ballot. The candidate receiving the majority of the votes shall be declared the Public Member.
503
504 Section 50. Tenure of Office. The Public Member shall serve for no more than two (2) terms of
505 one (1) year each or until his or her successor is elected and installed.
506
507
508 Section 60. Installation. The Public Member shall be installed at the close of the Annual
509 Meeting of the General Assembly.
510
511 Section 70. Duties. The Public Member shall:
512
513 A. Serve as a member of the Membership Committee.
514 B. Serve as a member of the Sponsor Committee
515 C. Advise the Executive Council on all matters, as requested, without vote.
516
517 Section 71. Vacancy. If a vacancy occurs in the unexpired term of the Public Member between
518 Annual Meetings, the President shall appoint, with the consent of the Executive Council, a
519 public member to serve the unexpired term of the Public Member.
520
521
522 Chapter VI - Appointed Officers
523
524 Section 10. Number and Title. Appointed officers of this Association shall be two (2) in
525 number: Executive Director and Editor.
526
527 Section 20. Appointment. The Executive Director and the Editor shall be appointed by the
528 Executive Council.
529
530 Section 30. Tenure of Office. Appointed officers shall serve for a term established by the
531 Executive Council; however, the term of an appointed officer shall not exceed three (3) years.
532 Appointed officers are eligible to be reappointed for consecutive terms without limit.
533
534 Section 40. Executive Director. The Executive Director shall:
535
536 A. Serve as Executive Director of the Central Office and any branch offices.
537 B. Attend meetings of the General Assembly and the Executive Council.
538 C. Keep and publish minutes of meetings of the General Assembly and the Executive
539 Council.
540 D. Be custodian of all records, books, papers and funds belonging to the Association.
541 E. Conduct correspondence on behalf of the Association including sending notification of
542 meetings, notifying officers of their election and notifying committee members of their
543 appointments and duties.
544 F. Keep a record of all members and guests present at each meeting of the General Assembly.
545 G. Charge, upon the books of the Association, the dues of all Member Agencies and other
546 dues-paying members.
547 H. Demand and receive all funds due the Association including bequests and donations.
548 I. Act as custodian for all monies, securities and deeds belonging to this Association and
549 hold, invest, distribute or convey such funds or instruments, in the name of the Associa550
tion, at the direction of the Executive Council or the General Assembly. All disbursements
551 shall be made by check signed by the Executive Director or the President.
552 J. Submit all financial records to the Executive Council or its auditor at the request of the
553 Executive Council.
554
555 K. Render a written report of the Association's financial position thirty (30) days before the
556 Annual Meeting.
557 L. Maintain up-to-date copies of the Constitution and of the Bylaws.
558 M. Provide general publicity for meetings of the General Assembly and other important
559 activities of the Association.
560 N. Coordinate and support activities of all committees of the Association.
561 O. Report activities of the Central Office during meetings of the Executive Council.
562 P. Employ such persons as are necessary for the orderly operation of the Central Office
563 subject to restrictions in budget adopted by the General Assembly.
564 Q. Draft an annual budget for consideration by the Executive Council and approval by the
565 General Assembly.
566 R. Circulate notice of any meeting of the Executive Council called by the President or
567 requested by a majority of members of the Executive Council. Notice shall be circulated at
568 least twenty-one (21) days in advance of the meeting.
569 S. Present to the Executive Council an Annual Report of the status of the Association,
570 outlining accomplishments and making recommendations for the advancement of
571 objectives of the Association.
572 T. Perform such other duties as are prescribed by the Executive Council.
573
574 Section 50. Editor. The Editor shall:
575
576 A. Serve as editor-in-chief of all journals of this Association and exercise full editorial control
577 over such publications subject only to the policies established by the Executive Council
578 and to these Bylaws.
579 B. Perform such other duties as are prescribed by the Executive Council.
580
581
582 Chapter VII - Standing Committees
583
584 Section 10. Names. Standing Committees of this Association shall be the Program Committee,
585 the Constitution and Bylaws Committee, the Nominating Committee, the Award Selection
586 Committee, the Membership Committee, the Sponsor Committee and the Administrators'
587 Committee.
588
589 Section 20. Duties.
590
591 A. The Program Committee shall be responsible for the program and other arrangements for
592 the Annual Meeting and other meetings of the Association. For each meeting, the Program
593 Committee shall appoint a Registration Committee and may appoint a Local Arrangements
594 Committee to offer assistance. The Local Arrangements Committee shall report to the
595 Program Committee. The Registration Committee shall help the Program Committee by
596 overseeing the registration of attendees at the AADB Annual and Mid-Year Meetings.
597 B. The Constitution and Bylaws Committee shall continually review and recommend changes
598 to the Constitution and Bylaws in order to keep them current with the Association’s
599 program. The Constitution and Bylaws Committee shall also review changes proposed by
600 others for appropriateness of wording.
601 C. The Nominating Committee shall meet immediately after the first session of the Annual
602 Meeting with members of the four sections for the purpose of selecting nominees for
603 Association offices. Nominations shall be made in accordance with these Bylaws. The
604 chairman of the Nominating Committee or the chairman's designee shall present a list of
605 nominees during the second session of the Annual Meeting.
606 D. The Award Selection Committee shall make recommendations to the Executive Council of
607 the Association to be considered for the "AADB Citizen of the Year" Award to be
608 presented at the Annual Meeting. The criteria for determining who shall be nominated to
609 receive this award will be outlined in a Committee Manual.
610 E. The Sponsor Committee shall be responsible for securing AADB corporate sponsors and
611 promoting them to the AADB membership.
612 F. The Membership Committee shall be responsible for contacting and promoting
613 membership in the AADB with present and past members of all state boards of dentistry
614 and members of all regional testing agencies.
615 G The Administrators' Committee shall make recommendations to the Program Committee
616 for the Annual Meeting, and other meetings of the Association, and make recommenda617
tions to the Executive Council on administrative needs.
618
619 Section 30. Reporting. Each standing committee shall report to the General Assembly at the
620 Annual Meeting. The Constitution and Bylaws Committee and the Program Committee shall
621 submit written reports to the Executive Director at least forty-five (45) days before the Annual
622 Meeting. The Nominating Committee may report orally. Matters that require action by the
623 General Assembly shall be presented in reports, in resolution form.
624
625 Section 40. Composition and Appointments.
626
627 A. Standing Committees, except as otherwise provided for in these Bylaws, shall be
628 composed of not less than three, nor more than five, Active, Individual Active, Life or
629 Affiliate Members of this Association. No more than one Affiliate Member may serve on
630 a Standing Committee.
631 B. The Nominating Committee shall be composed of five Active, Individual Active and Life
632 Members. The committee shall have at least one member from each section and a hygiene
633 member. The chair shall be appointed by the President.
634 C. Terms of members of a standing committee shall end with the close of the Annual
635 Meeting. Members, however, may be reappointed up to a maximum of five years to the
636 same standing committee.
637 D. Members of standing committees shall be appointed by the President with the approval of
638 the Executive Council and subject to the following restrictions:
639 1. At least one member of the Constitution and Bylaws Committee and the Program
640 Committee shall be a carryover from the previous year.
641 2. At least one new member shall be appointed to each standing committee each year.
642
643 3. No individual may serve on two standing committees concurrently unless otherwise
644 stated in the Bylaws.
645
646
647 Section 50. Vacancy. In the event of a vacancy in the membership of any standing committee,
648 the President shall appoint a qualified person to fill the vacancy for the remainder of the
649 unexpired term.
650
651 Section 60. Quorum. The majority of the members of a standing committee shall constitute a
652 quorum for the transaction of business.
653
654 Section 70. Expenses. A standing committee shall not incur expenses without authorization of
655 the Executive Council.
656
657
658 Chapter VIII - Special Committees
659
660 Section 10. Identification and Duties. A special committee may be created at any time by the
661 General Assembly or the Executive Council. The body that creates a special committee shall be
662 responsible for describing the duties of that special committee.
663
664 Section 20. Reporting. A special committee shall report annually to either the General
665 Assembly or the Executive Council. If created by the General Assembly, the special committee
666 shall report to the General Assembly. If created by the Executive Council, the special committee
667 may report to either the General Assembly or the Executive Council. If the special committee
668 reports only to the General Assembly, the report shall be provided to the Executive Council for
669 comment prior to presentation to the General Assembly.
670
671 Section 30. Composition and Appointments.
672
673 A. Special committees shall be composed of not fewer than three members.
674 B. A special committee, unless renewed by either the General Assembly or the Executive
675 Council, shall terminate its activities at the close of the Annual Meeting.
676 C. If a special committee is mandated by the General Assembly, the General Assembly may,
677 at its discretion, select its membership. If the General Assembly does not select members
678 for a special committee it mandates, or if the special committee is created by the Executive
679 Council, the President, with the approval of the Executive Council, shall appoint its
680 members. No individual, however, may serve concurrently on two special committees.
681
682 Section 40. Quorum. The majority of members of a special committee shall constitute a
683 quorum for the transaction of business.
684
685 Section 50. Expenses. A special committee shall not incur expenses without authorization of
686 the Executive Council.
687
688
689
690
691
692
693 Chapter IX - Representation on the American Board of Dental Examiners (ADEX)
694
695 Section 10. ADEX Board of Directors. The President shall serve as a member on the ADEX
696 Board of Directors in accordance with the ADEX Articles of Incorporation and Bylaws. The
697 Executive Council shall select an elected member of the Executive Council or a designee
698 approved by the General Assembly if the President is unable to serve in this capacity.
699
700 Section 20. ADEX House of Representatives. Up to four (4) Active, Individual Active or Life
701 Members, each from a different section of the Association, chosen by each respective section
702 and one (1) Member-at-Large chosen by the General Assembly shall serve as representatives to
703 the ADEX House of Representatives in accordance with the ADEX Articles of Incorporation and
704 Bylaws and shall serve one-year terms provided that no representative shall serve more than
705 three (3) consecutive one-year terms.
706
707
708 Chapter X- Representatives to Other Dental Groups
709
710 Section 10. Identification. The Association shall appoint representatives to the ADA Council
711 on Dental Education and Licensure, Commission on Dental Accreditation, the Appeals Board of
712 the ADA Commission on Dental Accreditation and the ADA Joint Commission on National
713 Dental Examinations. The number of representatives to be appointed and their terms shall corre714
spond to definitions in the ADA Bylaws.
715
716 Section 20. Appointment Procedures. When a vacancy is available on either the ADA
717 Council on Dental Education and Licensure, Commission on Dental Accreditation, the Appeals
718 Board of the ADA Commission on Dental Accreditation, or the ADA Joint Commission on
719 National Dental Examinations, the President, with approval of the Executive Council, shall
720 nominate an Association representative. Nominations from the General Assembly shall also be
721 accepted. All nominees, however, must be Active, Individual Active or Life Members of this
722 Association. The General Assembly shall elect the representatives of the Association.
723
724 Section 30. Duties and Reporting. Representatives to any other groups shall be expected to
725 maintain good attendance and service at their designated meetings, and they shall attend a
726 minimum of one AADB meeting each year, and attend a minimum of one Annual AADB
727 meeting every two years. Representatives to the ADA Council on Dental Education and
728 Licensure, Commission on Dental Accreditation and the ADA Joint Commission on National
729 Dental Examinations shall report as a committee to the General Assembly during the Annual
730 Meeting. The representative on the ADA Appeals Board of the Commission on Dental
731 Accreditation may report, within prescribed limits of confidentiality, but is not required to do so.
732 Representatives to other groups shall report orally or by written report to the Executive Council
733 annually, or may report to the General Assembly as requested.
734
735 Section 40. Other Appointments. Nothing in this chapter shall be interpreted to prohibit the
736 President, with the approval of the Executive Council, from making appointments to appropriate
737 organizations other than those specified, as may, from time to time, be required.
738
739 Chapter XI- Dues
740
741 Section 10. The annual dues of each Member Agency shall be no more than $2,200.00 and due
742 July 1st of each year.
743
744 Section 20. The annual dues of a Specialty Board Member shall be no more than $2,200.00 and
745 due July 1st of each year.
746
747 Section 30. The annual dues of Active and Individual Active Members shall be no more than
748 $350.00 and the first year's dues are payable July 1st following the meeting at which they
749 become such members. Associate and Educator Members' annual dues shall be $150.00.
750
751 Section 40. Life, Affiliate and Honorary Members shall not be subject to payment of dues.
752
753 Section 50. Any Member or Member Agency whose dues remain unpaid for one year shall be
754 dropped from membership after proper notification by certified mail, from the Executive
755 Director and review by the Executive Council.
756
757 Section 60. Any Member or Member Agency which has been dropped for non-payment of dues
758 shall be eligible for re-election to membership upon payment of current dues plus one year's dues
759 for which it was in arrears.
760
761 Section 70. Any Member or Member Agency in good standing, and who is not arrears in dues,
762 may honorably resign from the Association. Upon application for re-election to membership,
763 any Member or Member Agency may be reinstated upon payment of the current year's dues.
764
765 Chapter XII- Order of Business
766
767 Section 10. Annual Meeting. The order of business at the Annual Meeting shall be as follows:
768
769 A. Call to order
770 B. Invocation
771 C. Preliminary Report of Committee on Registration-Declaration by President of Quorum
772 D. Introduction of Distinguished Guests and New Members
773 E. Approval of the Minutes
774 F. President's Address
775 G. Reports of Executive Director and the Executive Council
776 H. Reports of Special Committees
777 I. Reports of Standing Committees
778 J. Report of Nominating Committee
779 K. Reports of Representatives
780 L. Unfinished Business
781 M. New Business
782 N. Final Report of Registration
783 O. Election and Installation of Officers
784 P. Adjournment
785 Section 20. Special Meetings. The business at a Special Meeting of this Association shall be
786 confined to the specific objectives for which the meeting is called and of which the general
787 membership is notified as provided in these Bylaws.
788
789 Section 30. Altering Order. The order of business at any meeting may be altered or suspended
790 by a three-fourths (3/4) majority vote.
791
792
793 Chapter XIII- Rules of Order
794
795 Section 10. Resolutions. Proposed policy statements or actions shall be presented to the
796 General Assembly in the form of resolutions. A written copy of any proposed resolution shall be
797 furnished to the Executive Director for inclusion in the minutes. If possible, resolutions should
798 be referred to the Executive Council for comment prior to their presentation to the General
799 Assembly for action.
800
801 Section 20. Floor Privilege. No Member shall speak longer than 10 minutes upon any subject
802 until all present have had an opportunity to express themselves, and no Member shall speak more
803 than twice on the same subject except by permission of the General Assembly.
804
805 Section 30. Additional Rules. The rules contained in the current edition of The Standard Code
806 of Parliamentary Procedure shall govern the deliberations of this Association in all cases in
807 which they are applicable and not in conflict with the Constitution and Bylaws and Standing
808 Rules of Order.
809
810
811 Chapter XIV - Fiscal Year
812
813 The fiscal year of this Association shall be from July 1 to June 30 inclusive.
814
815 Chapter XV - Membership Applications and Membership Changes
816
817 Section 10. Applications for membership shall be submitted to the Executive Director thirty
818 (30) days prior to the Annual Meeting. Following approval by the Executive Council, the
819 application shall be presented to the General Assembly for consideration.
820
821 Section 20. An Active Member in good standing shall automatically become an Individual
822 Active Member upon completion of service on a Member Agency.
823
824 Chapter XVI - Indemnification
825
826 The Association shall indemnify and hold harmless each officer and each member of a
827 committee, now or hereafter serving the Association, from and against any and all claims and
828 liabilities to which the person may be or become subject, by reason of now or hereafter, being, or
829 having heretofore been, an officer and/or a member of a committee of the Association, and/or by
830 reason of alleged acts or omissions as an officer and/or a member of a committee as aforesaid,
831 and shall reimburse each officer and/or committee member of the Association for all legal and
832 other expenses reasonably incurred in connection with defending such claims or liabilities
833 provided, however, that no officer or committee member shall be indemnified or reimbursed for
834 any expense arising out of the officer's or committee member's own negligence or willful
835 misconduct. The foregoing rights of officers and members of committees shall not be exclusive
836 of other rights to which they may be entitled lawfully.
837
838
839 Chapter XVII - Amendments
840
841 Section 10. The Bylaws may be amended by a two-thirds vote of the Active, Individual Active,
842 and Life Members present at an Annual Meeting, provided copies of the proposed amendment
843 shall have been presented in writing to the voting members of the Association at least thirty (30)
844 days prior to the meeting.
845 Section 30. An amendment to the Bylaws effecting a change in dues shall not be enacted upon
846 at the Annual Meeting at which introduced, except by unanimous consent unless the amendment
847 has been circulated to the membership thirty (30) days prior to the Annual Meeting.
848
849 Section 40. The Bylaws may be amended by unanimous consent of the Active, Individual
850 Active, and Life Members present at an Annual Meeting.
851
852
853
854 Revised 10/01/2009